Privacy Policy

We ask you to read this privacy policy carefully as it contains some important information on how collect, store, use and share personal information.

This Privacy Policy (the “Policy”) applies between you, the user of our websites (“you” or the “User”) and BookingTek Limited, the owner and/or operator of our websites (“we” or “us”). We take the privacy of your personal data very seriously and this Policy applies to our use of your personal data collected by us in relation to your use of our websites.

Definitions:

Cookies: text files placed on your computer by our Websites when you visit certain parts or use certain features of our Websites;

Data: collectively all information that you submit to BookingTek Limited via the Websites. This definition incorporates, where applicable, the definitions provided in the Data Protection Laws;

Data Protection Laws: any applicable law in relation to the processing of personal Data, including but not limited to the Directive 96/46/EC, the GDPR and any national implementing laws, regulations and secondary legislation, for as long as the GDPR is effective in the UK;

GDPR: the General Data Protection Regulation (Regulation (EU) 2016/679);

Websites: include https://www.bookingtek.com, https://www.meetingsmaker.com, https://www.tableres.com

Scope

This privacy policy applies only to the actions of BookingTek Limited and Users with respect to this Websites. It does not extend to any websites that can be accessed from our Websites including, but not limited to, any links we may provide to social media websites.

For purposes of the applicable Data Protection Laws, BookingTek Limited is the “data controller”. This means that BookingTek Limited determines the purposes for which, and the manner in which, your Data is processed.

Data collection

We will collect your Data (i) when you contact us through our Websites, by telephone, email, live chat or through other means and/or (ii) when you elect to receive marketing information from us.

The Data we may collect from you are, name, surname, gender, job title, company you are working for or representing, email address, telephone and mobile no.

We may also collect some Data about you through some professional contacts and social media.

Additionally, when you access our Websites, we will collect automatically some of your Data through Cookies, in line with the cookies settings on your browser. For example, we will automatically collect some information about your computer hardware, software, IP address, browser type, etc. We use this information to better understand how our users’ access and use our Websites.

Cookies

One of the primary purposes of cookies is to improve your experience with us and our service to you when you use our Websites. We may place the following cookies:

Strictly necessary cookies: required for the basic operation of the Websites and without which the Websites cannot function properly.

Preference cookies: enable the Websites remember information that changes the way the Websites behave or looks, such as language preference or regions the visitors are in.

Statistical cookies: help us understand how visitors interact with the Websites, count the number of visitors to the Websites and improve the way in which our Websites work.

Marketing cookies: are used to track visitors across our Websites. The intention is to display ads that are relevant and engaging for visitors and therefore more valuable for publishers and third-party advertisers.

If you want to check or change what types of cookies you accept, this can usually be done within your browser settings. Please note that third parties (including, for example, advertising networks and providers of external services like web traffic analysis services) may also use cookies, over which we have no control.

Use of Data

We use your Data as necessary in order to provide you with the best possible experience when you visit our Websites. Additionally, we may use your Data for legitimate business reasons and in particular:

• Communicate with you about our products and services as well as respond to your request for information or assistance;

• Explore with you potential commercial relationships;

• Transmit to you marketing and new products materials that may be of interest to you, so long as you have specifically opted-in;

• Internal record keeping.

Together the “Purpose”

Data Retention

Unless a longer retention period is required or permitted by law, we will only hold your Data on our systems for the period necessary to fulfil the Purpose or until you request that the Data be deleted.

Third Parties

We may share your Data with the following groups of people for the following reasons:
• Third party service providers which require processing of your Data for the Purpose;
• Any of our group companies or affiliates;
• Professional advisors as necessary to deliver the Purpose to you.

Transfers outside the European Economic Area

Data which we collect from you may be stored and processed in and transferred to countries outside of the European Economic Area (EEA). For example, this could occur if our servers are located in a country outside the EEA or one of our service providers is situated outside the EEA. We also share information with our group companies, some of which are located outside the EEA.

We will only transfer Data outside the EEA where it is compliant with Data Protection Laws and the means of transfer provides adequate safeguards in relation to your Data, for example by way of data transfer agreement, incorporating the current standard contractual clauses adopted by the European Commission, or by signing up to the EU-US Privacy Shield Framework, in the event that the organisation in receipt of the Data is based in the United States of America.

To ensure that your Data receives an adequate level of protection, we have put in place appropriate safeguards and procedures with the third parties we share your Data with. This ensures your Data is treated by those third parties in a way that is consistent with the Data Protection Laws.

Your rights

Under GDPR, you have the following rights in relation to your Data; right to access, right of rectification, right to erase, right to restrict our use of your Data, right of erasure, right to data portability and right to object. Please note that these rights are subject to certain limitations. To make enquiries, exercise any of your rights set out above, or withdraw your consent to the processing of your Data (where consent is our legal basis for processing your Data), please contact us via this e-mail address: info@bookingtek.com or via the address below.

If you are not satisfied with the way a complaint you make in relation to your Data is handled by us, you may be able to refer your complaint to the relevant data protection authority. For the UK, this is the Information Commissioner’s Office (ICO). The ICO’s contact details can be found on their website at https://ico.org.uk.

General

BookingTek Limited may, from time to time, expand or reduce its business and this may involve the sale and/or the transfer of control of all or part of BookingTek Limited. Data provided by Users will, where it is relevant to any part of its business so transferred, be transferred along with that part and the new owner or newly controlling party will, under the terms of this privacy policy, be permitted to use the Data for the purposes for which it was originally supplied to us. We may also disclose Data to a prospective purchaser of our business or any part of it. In the above instances, we will take steps with the aim of ensuring your privacy is protected.

This Agreement will be governed by and interpreted according to the law of England and Wales. All disputes arising under the Agreement will be subject to the exclusive jurisdiction of the English and Welsh courts.

Changes to this Policy

BookingTek Limited reserves the right to change this Privacy Policy as we may deem necessary from time to time or as may be required by law. Any changes will be immediately posted on our Websites and you are deemed to have accepted the terms on your first use of any of our Websites following the alterations.

Contact Information

BookingTek Limited welcome your comments regarding this policy. You may contact us at info@bookingtek.com or write to us at:

Data Protection Officer
BookingTek Limited
25-26 George Street
Richmond, Surrey, TW9 1HY
United Kingdom

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